Education - Smart Forms Solution

Challenges

Schools spend lots of money buying special printed forms and paying for the maintenance of special hardware to scan the forms. The Fuji Xerox Smart Forms Solution saves you money by eliminating the need to purchase special paper forms and hardware. You can leverage on the standard Fuji Xerox Document Portal (multifunction device) found in every administration office or teacher's room. You can get more value and benefits from your office equipment by using the Document Portal to reduce paper usage and improving your routine processes.

Solution

The Fuji Xerox Smart Forms Solution includes the following components: the Apeos Document Portal, the Smart Forms On-Demand Printing, the Smart Forms Reader and the Smart Parent-Alert.

The Apeos Document Portal is a smart multifunction device that enables you to improve your routine electronic-to- paper and paper-to-electronic document processes.

Smart Forms On-Demand Printing reduces printing costs and paper wastage by enabling you to print the required forms only when you need them. Printing is made quick and easy by simply pressing a button.

Smart Forms Reader reduces data entry time by the auto-capturing of data from forms. Simply scan any form such as student attendance form, survey or test forms by using the Fuji Xerox Document Portal.

Smart Parent-Alert eliminates the need for the administration staff to manually inform the parents of any student absent from class. This optional module will automatically notify parents via SMS messaging hence saving valuable administrative time.

Benefits

The Fuji Xerox Smart Forms Solution will benefit your school in many ways:

• Save cost of buying special printed forms and special scanner
• Save annual maintenance and support cost for special hardware
• Eliminate need for manual data entry
• Save valuable staff time in doing manual and routine tasks
• Reduce paper wastages and cost of printing
• Improves staff's work efficiency and productivity
• Get better ROI from the office multifunction device
• Improve school services through automation