Print Management Solutions

Print Management

Take control of your printing environment, curb excess usage and reduce overhead costs

Overview

Our Print Management Solution puts you back in control of your printing environment, helping you curb excess usage and reduce overhead costs. We’ve created a convenient and easy-to-use system that does the monitoring and measuring for you, providing the information needed for strategic decision making. Enjoy a better way to meet consumer demands while fulfilling your sustainability goals.

Challenges

When handling large quantities of printing, it can be easy for costs to spiral out of control. In a busy office environment, there is nothing to stop excessive usage. In one click, lengthy documents can be printed by mistake, wasting resources irrevocably.
It has been shown that up to 40 per cent of printed paper in the average office ends up in the recycling bin. The majority of this is unwanted print from banner pages, reprints or test pages.
As an organisation that is committed to environmentally friendly practices, you need a solution that puts you back in control. You are looking for a simple way to track and measure the print activity across your entire organisation, so you can save valuable resources, allocate budgets accurately and maximise your profits.

Solutions

Our solution is designed to help you reduce paper use and avoid unnecessary printing by providing digital alternatives. Now, you can do your part for the planet and still meet your productivity targets.
 
Our comprehensive solution enables you to monitor your print environment from a centralised, web-based dashboard. You can track and account for every print, copy and scan, and with comprehensive reports tailored to your specific requirements, you’ll have all the information you need to understand your current print behaviour and effectively reduce waste. 
Out solutions store all print jobs on a server, so you can release them from any device with user authentication. Devices can display how much each user has printed along with the total cost incurred. They also show the target value defined by administrators for colour printing, duplexing, etc. This alleviates the administrative burden while raising the cost-consciousness of users.
Our tools help you create and enforce print policies, such as double-sided or black and white printing, that will automatically reduce costs without relying on user awareness. 
For example, users can select exactly what they want printed while at the device. Everything that is left in the print queue is deleted, eliminating unwanted printing completely. 
By allocating resources accurately, you can avoid wastage and cut costs. Our solution also helps you uncover hidden expenses in printing, so you can streamline your systems and operate more efficiently.

Benefits

What you will get

  • A centralised management system, allowing you to conveniently monitor all print activity from one web-based dashboard.
  • Ongoing analytics that will help you make timely decisions and enhance performance.
  • Tools to track printing volume and costs by user, department or device.
  • On-demand print capabilities to reduce unnecessary print jobs and increase security. 
  • The option to change or automate a print setting before a job is released.
  • User authentication via password, card or PIN to avoid unauthorised usage.
  • Secure guest printing that releases print jobs only after the fee has been paid.
  • Rule-based printing enforcing policies, automatically converting to greyscale and double-sided or disabling colour printing by user group, for example.

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